Guidelines

Speaker Guidelines

  • Submit your presentation at the kiosk at least one hour (1 hr) before your presentation
  • To clearly identify your presentation, please save it with your given & family name as part of the file name i.e. John_smith.ppt.
  • Please ensure your first slide is a title slide stating - your name, presentation title and affiliation.
  • Please choose the “On screen show” output within the “slide set up” menu when creating your presentation: this option will be checked by the preview technician and may alter the formatting or layout of your slides.
  • Video files used in the presentation should be saved to the same storage media as the main .ppt file.
  • Inserted image files - the final display resolution will be 1024 x 768 pixels, therefore it is unnecessary to insert graphics at a higher resolution, as it will not enhance the image, and may slow down the loading of slides during the presentation.
  • Graphics, written or tabular material must be of adequate size to be clearly visible to all delegates, even at the back of the hall. In general, it should not exceed 5-6 lines of bold print containing 6 - 7 words per line. If a larger amount of information needs to be presented, it should be split into several slides.
  • Keep your material simple.
  • Essential information and font should be large and bold.
  • Slides are easier to read when there is a high contrast between the text and the background
  • Line graphs and simple drawings are more effective than tables of figures.
  • Keep slide transitions simple and consistent.
  • Apple Macintosh Users: Certain Mac media formats are not accepted by PowerPoint, like image files in the *.tiff format or movie files in *.mov format, also media files enclosed with QuickTime may not run. Please convert them to *.jpg format for pictures and a Microsoft supported *.mpg or *.avi format for movie files. Apple Keynote or Adobe acrobat users can save their presentations to the *.jpg format and import it in PowerPoint.

Poster Guidelines

  • Each poster session author will be provided with a 3' x 3' poster board area and mounting pins. The board will indicate the poster number in upper right or left corner. Authors are responsible for mounting their posters the morning of their presentation and removing them as soon as the session ends. Posters left up past that time will be discarded.
  • All illustrations, charts, etc., to be posted should be prepared in advance as materials for these purposes will not be available at the meeting site. USG will provide a reasonable supply of push pins, but we suggest authors provide their own if possible.
  • Each poster must include text in a large enough font (~20 point font) to be read easily by attendees from a distance of 4 to 5 feet or more. Lettering on illustrations should be large and legible. Photographs should be a minimum of 5 x 7 inches. Material should be displayed in logical sequence (introduction, development, and conclusion) and each sheet should be numbered.
  • The effectiveness of a poster presentation will be enhanced by using techniques such as mounting the sheets on colored construction paper, etc., to improve the graphic impact. Please note, however, that simplicity, ease of reading, etc., are more important than artistic flair. Illustrations should not be mounted on heavy stock as this could make them difficult to mount on poster boards.
  • Avoid overcrowding figures and cramming too many numbers into tables. Legends and titles should accompany all figures, tables, photographs, etc. in order to allow their immediate identification.
  • Posters will be arranged by topic on one of three meeting days and remain up the full day. Approximately two hours each of those days is set aside for poster presentations when no other sessions are scheduled.
  • Try not to stand directly in front of your poster, allow other scientists to view the entire poster. Stand to the side.

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